The Users section of the Retrieva preferences window is split into three vertical sections. The center section is concerned with administering users.

Only the Administrator (denoted by the word Admin next to the name in the users list on the left) can edit users' names or privileges. Users can however change their own passwords.

Whilst logged in to Retrieva as the Administrator, you can change users' names or passwords by selecting them in the list of users, then clicking the Edit name and password button. If you are logged in to Retrieva as a regular non-admin user, this button only lets you change your own password. You do this by selecting yourself in the list (denoted by an asterix next to your name) then clicking the button.

The Retrieva Administrator can also edit users' privileges. A user's ability to edit the Retrieva Preferences, change the current catalog, import and export data or use report editors can be set by clicking the checkboxes.

Also in the administration section of the Users Tab are buttons that allow you to Import and Export user lists. These allow you to save the user list to a separate file on disk for backup purposes.

Important note: For security reasons, Retrieva stores the user list in the application itself. This means that before using a new version of Retrieva you must export your user list so that you can import it into the new version - otherwise all your user settings will be lost! Please refer to the Import and Export sections of this manual to learn how to do this.