The Users section of the Retrieva preferences window is split into three vertical sections. The left most section is concerned with creating and deleting users from the system.

When you very first launched Retrieva you were automatically logged in as the default user - called 'Administrator'. Since no password is set for this user when you first run Retrieva, you weren't asked to provide a password whenever Retrieva was launched.

Whenever a user with a password is added however, Retrieva will ask for a name and password combination whenever it is launched.

The list of Retrieva users shows any users added to the system. The 'Administrator' is denoted by the word Admin in brackets next to it, and there is an asterix next to the user currently using the application.

Only the Administrator can add and delete users or change their access privileges, so it is very important that you do not forget the password for the Administrator!

To add a user, click the Add User button beneath the user list. You will be prompted for a name and password for this new user. If you do not wish the user to have a password, you can leave this blank. To remove a user, click the Remove User button and confirm the resulting dialog.